Free HOA Management Software
That Lets You Be Neighbors, Not Managers
Upload your property spreadsheet. AI reads your CC&Rs. Dues, violations, and communications run themselves. Your HOA is live in 15 minutes.
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Oakwood Hills HOA
Admin Dashboard
Total Collected
Active Residents
Open Violations
AI Tasks (Week)
Payment received - 742 Oak Dr
Violation reported - 318 Elm St
AI resolved 3 resident questions
Due reminder sent to 12 homes
Pool reserved - Johnson family
Oakwood Hills
156 homes
Welcome back, Brett
Board President
Pool opens May 1st! Updated hours: 8am-9pm weekdays, 7am-10pm weekends. New key fobs required.
Q1 Assessment
Jan 15
$450.00
Paid
Q2 Assessment
Apr 1
$450.00
Paid
Q3 Assessment
Jul 1
$450.00
Upcoming
"3 residents asked about fence rules this week. I answered all of them using your community rules. No board action needed."
Broken fence on Elm St
2d ago
Streetlight out - Oak Ave
5h ago
Parking concern - lot B
1w ago
My Household
742 Oakwood Drive
Brett Haralson
Board President
Sarah Haralson
Co-Resident
Cooper
Golden Retriever
"I was spending 10-15 hours a week chasing dues and answering the same questions. So I built HomeHerald - the tool I needed to run my own community. I still use it every single day."
From Spreadsheet to Running HOA in One Afternoon
No implementation consultants. No 6-month rollout. No training required.
Create your community
Sign up free. Name your HOA. Invite your board. Takes about 2 minutes.
Upload your docs
Add your rules, bylaws, and resident list. AI reads everything. Takes about 10 minutes.
Let AI take over
The Email Integration monitors your inbox. The Dues Chaser tracks payments. Herald Shield enforces your rules. You go enjoy your weekend.
Everything Your HOA Spreadsheet Can't Do
- Built In
Built by a board president who needed every one of these features to run his own community. No bloat. No features that exist to justify a price tag.
Smart Financials
Accept credit cards, Apple Pay, and Google Pay via Stripe Connect Express. Payments go directly to your HOA's bank account - HomeHerald never holds your funds. Track dues, payments, and balances per property.
Violation Tracking
Report issues and track resolutions without awkward neighbor conversations. AI analyzes reports against your community rules and suggests fair, consistent responses.
Amenity Bookings
Reserve clubhouses, pools, and courts in seconds. Collect rental fees and cleaning deposits via credit card at booking. Deposits auto-refund after 5 days unless held by the board.
Document Library
Rules, bylaws, meeting minutes - all organized and searchable. AI reads them so residents get instant answers without texting you.
Multi-Channel Comms
Reach residents via in-app messaging, email, SMS, push notifications, or Physical Mail. One platform, every channel.
Service Provider Directory
Community-curated vendor directory with reviews and ratings. Need a plumber? Trust the one your neighbors already tested.
Work Order Management
Dispatch maintenance to vendors through email - no portal, no logins. AI triages text and photos, vendor replies thread back automatically, and Mark Paid closes the financial loop.
Household Management
Invite household members, manage co-residents, and keep property records organized. One home, one view for the whole family.
Community Voting
Run board resolutions and community-wide votes with full audit trails. Yes / No / Abstain ballots, instant tallies, printable records, and AI recall of past results.
Community Events
Schedule board meetings and community events. Residents RSVP Yes / Maybe / No with one tap. Push and email notifications, day-before reminders, calendar export, attendance roster.
AI-Powered CC&R Answers
for Your HOA Residents
An AI that actually knows your community. It reads your community rules, understands your bylaws, and answers resident questions instantly. No more group text chains. No more "Hey, quick question..." at the mailbox.
Instant Answers
"Can I paint my fence?" "When are dues due?" "What are the pool hours?" AI checks your community rules and responds in seconds. You never see these questions.
Fair, Consistent Enforcement
AI categorizes issues against your governing docs and suggests fair resolutions. Every homeowner gets the same standard - no favoritism, no grudges.
Self-Service for Residents
Upload your rules and bylaws once. Residents get answers without asking you. The AI becomes the knowledge base so the board president doesn't have to be.
Can I install solar panels on my roof?
Based on Section 4.7 of your community rules, solar panel installations are permitted with prior approval. The application requires: roof plans, panel specifications, and a site survey. Would you like me to start an ARC request for you?
HOA Automation That Works
While Your Board Sleeps
Your tireless team of AI agents handles the tedious work around the clock. Inbox monitoring, dues collection, violation letters, lost pet alerts - all running while you're coaching little league or hosting the block party.
Email Integration
EMAIL AUTOMATIONYour inbox, handled. AI monitors emails around the clock, categorizes requests, flags urgent issues, and detects payment notifications. You open your email Monday morning to find everything already sorted.
Pet Protect
COMMUNITY SAFETYKeep neighborhood pets safe. Residents register pets with photos. Lost pet? One click alerts your entire community. AI-powered photo matching helps reunite families - because that's what neighbors do.
Herald Shield
FULL COMPLIANCE ENGINEYour HOA's compliance engine. AI ingests violation reports, cross-references your community rules, assesses severity, drafts resolution letters, and mails them via USPS. Fair, consistent, and no one has to be the bad guy.
Dues Chaser
COLLECTIONSAccepts credit card and Apple Pay payments via Stripe Connect Express - funds go directly to your HOA's bank account. Sends friendly reminders before due dates, follows up on overdue accounts, and generates formal letters when needed.
Amenities Manager
BOOKINGS + ACCESSHandles reservations with built-in payment collection. Residents pay rental fees and cleaning deposits via credit card at booking. Auto-refunds deposits after 5 days. Future: smart lock integration for keyless access.
Direct Mail
PHYSICAL MAIL AUTOMATIONSend professional USPS letters from the admin panel. Violation notices, collection letters, official correspondence - drafted by AI, printed, stuffed, and mailed automatically. Because not every resident checks email.
Listing Monitor
REAL ESTATEMonitors real estate sites for new listings in your community. When a home hits the market, automatically contacts listing agents with HOA documents and balance information.
QuickBooks Sync
ACCOUNTINGSeamlessly syncs all financial data with QuickBooks. Auto-exports dues, payments, and late fees. Generates invoices and reconciles accounts automatically.
Managing more than one community?
HomeHerald scales with you. Multi-community dashboards, team management, portfolio analytics, and white-label options. Same simple platform, unlimited neighborhoods.
Talk to Us About EnterpriseHOA Management Company Cost vs. Self-Managing With HomeHerald
For a 100-home community, the math speaks for itself.
That's $10,000-$22,000 back in your community's budget every year. A new playground. A pool renovation. Or just lower dues for everyone.
What Board Presidents Are Saying
Read Robert's full story"I've spent 18 years serving on HOA boards, including 15 as president, so I know how important strong management is to maintaining property values and keeping a neighborhood desirable. HomeHerald is a game-changer. It takes everything that used to be complicated, time-consuming, and expensive - and simplifies it through smart, intuitive technology. For the first time, HOAs can truly run themselves efficiently and affordably."
Latest from the blog
Practical guides for board members - dues, violations, meetings, and the messy stuff in between.
HOA Voting Software with Audit Trail: Introducing Community Voting
HomeHerald's new Community Voting tool runs board resolutions and community-wide HOA votes online with non-anonymous ballots, instant tallies, and printable audit PDFs. Free for 50 properties.
Read moreHOA Event Management with RSVPs: Introducing Community Events
HomeHerald's new Community Events tool lets HOAs schedule meetings and events with one-tap RSVPs, automatic day-before reminders, calendar export, and live attendance rosters. Free for 50 properties.
Read moreHOA Work Order Software That Vendors Actually Use (2026)
HOA work order software that dispatches by email - no vendor portal, no logins. AI triages, threads replies, and closes the financial loop. Free for up to 50 units.
Read moreHOA Software Pricing - Free Plan With AI Included
Start free with up to 50 properties. Upgrade when you're ready for AI automation. A convenience fee applies to resident payments - 4% + $0.30 per card transaction or 2% per ACH - and your HOA can pass it to residents or absorb it.
HomeHerald
Everything you need to run your HOA
- Up to 50 properties
- Herald AI Chat — residents get instant answers from your CC&Rs
- Pet Protect — AI-powered lost pet matching
- Online payments via Stripe — credit card, ACH, Apple Pay
- Mobile app for iOS & Android
- Amenity bookings & community board
- 5 communication channels — in-app, email, SMS, push, physical mail
Herald Automate
Everything your management company does. Without the management company.
- Everything in Free, plus:
- 4 AI agents at full power — Herald Shield · Dues Chaser · Email Integration · Amenity Automation
- Auto dues generation & late fees
- Full financial management with AI receipt analysis
- Automatic backups with one-click restore
- All future AI enhancements
Pick your community size
Herald Enterprise
For large communities and management companies
- Everything in Automate, plus:
- Unlimited properties & communities
- Herald Shield auto-resolution
- Custom branding
- Priority support & dedicated onboarding
Frequently Asked Questions About HOA Management Software
Is this really free? What's the catch?
No catch. The free tier includes up to 50 properties, Herald AI Chat, Pet Protect, online payments via Stripe, physical USPS mail, a mobile app, amenity bookings, and all 5 communication channels. We built a generous free plan because the founder believes every HOA should be able to run their community without paying for software. Upgrade to Herald Automate when you're ready for full AI automation - or don't.
Is my community's financial data secure?
Yes. HomeHerald runs on Google Cloud / Firebase infrastructure with 256-bit encryption, role-based access controls, and secure authentication. Your community's data is never shared or sold.
What if some of our residents don't use apps?
That's why we built physical mail. Send violation notices, collection letters, and official correspondence as real USPS mail - printed, stuffed, and mailed automatically from the admin panel. Every neighborhood has residents who prefer paper, and we reach them too.
Can I switch from our current system?
Yes. Import resident data and financial records from spreadsheets or existing systems in minutes. Our setup is designed to be done in an afternoon, not a quarter.
How is this different from hiring a management company?
A management company costs $12,000-$24,000/year for a 200-home community. Herald Automate starts at just $588/year - and the AI handles more than most management companies do. Dues collection, violation enforcement, email scanning, resident communications - all automated. Plus, your board keeps full control. No middleman deciding what's 'worth their time.'
Who built this?
Brett Haralson, an active HOA board president who built HomeHerald to run his own neighborhood. He uses it every day. Every feature exists because he needed it.
Is there a contract or cancellation fee?
No contracts. No cancellation fees. Cancel anytime. We earn your business every month.
What happens if I need help getting started?
Our AI-powered setup wizard reads your existing documents - CC&Rs, property rosters, budgets - and configures your community automatically. Upload your files and Herald does the rest. Then a guided Getting Started flow walks you through every remaining setting. Most communities are fully live in under 15 minutes.
Start Managing Your HOA for Free Today
Stop managing. Start enjoying your neighborhood. The AI handles the HOA. You handle the block party.
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